In the Compare to box, enter the comparison value (skip this if you chose is blank or is not blank as the comparison). In the Comparison list choose a way of comparing the data value. In the Field name list choose the field from your data source that will determine the conditional text. Place your cursor where you want the conditional text to go. Recipients whose Country/Region field is blank might see, "You will be welcomed at the gate upon arrival," whereas all other recipients might see, "You will be welcomed at the desk near Customs."
rule to personalize the message for all the recipients. The Country/Region field in your data source might be blank for domestic attendees. That response will be inserted in the bookmarks you specified, in the documents that result from the merge.įor example, you're sending out correspondence to a list of conference attendees who are traveling both domestically and internationally. You'll be prompted for a response for each recipient. Select the bookmark you just created (or type its name), and enter a prompt, like "Event date?" in the Prompt box.Īt the end of the process, when you select Finish & Merge, choose Edit Individual Documents. Place your cursor somewhere in the document, before the first bookmark you just created. Repeat this, using the same name, in every place where you want the response to the Ask field to appear in the document.
In the merge document, press Ctrl+F9 and then type a name to create a bookmark. The only thing you'll have to type is the meeting date, and you'll type it just once. Your data source doesn't store the meeting dates, and the meeting date appears more than once in the invitation.īy placing bookmarks in your document and including an Ask field, you can run the same merge for each meeting.
For example, you're sending out the same invitation for a quarterly meeting.
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